Year To Date Status

The Year To Date Status screen is basically your Year To Date Health Check as it is a running Year To Date total. You may use this screen after each Payrun is closed to detect any warnings and errors. This allows you to easily identify and fix employer or employee warnings and errors, and reconcile Year To Date values based on the Environment you are in. Errors can be fixed throughout the year to ensure that the details are reviewed and the data is clean at Year End Finalisation.

The Year to Date Status screen facilitates the:

  • Review of Balancing issues with Employee Records
  • Review of Employee Records Not Processed, Completely Ignored, Partially Processed and Fully Processed
  • Review of Employee Files and lists any errors through YTD Integrity Report
  • Review of Employer Information errors detected through the Employer Information Error Report
  • Review of Employee Information errors detected through the Payment Summary Error Report for All Payment Summary Types
  • Review of breakdown for Payment Summary Types

Prerequisites

  • There is no prerequisite in using this screen.

Rules and Guidelines

  • This screen displays information based on the Payrun Environment. This can show you the YTD analysis per Payrun Group (Environment) or all Payrun Groups (Blank Environment), and allows you to run and review results in any of the Environment you have security access to view.
    • If you are in a specific Environment, then the data displayed is only for that particular Environment.
    • If you are in a Blank Environment, then you will see the data for ALL Environments.
  • This screen is composed of collapsible containers with warnings or errors grouped by: Overall Summary, Balancing, Reconciliation, Year End Finalisation, and Reportable Employee Information. You can collapse and expand containers/sections as you work through them. As you expand a container, you may find the issue for a specific area. This screen efficiently helps and directs you on how you can resolve it.
  • Every container displays the errors and warnings found on the respective screen, represented by the following icons, together with messages helping you understand the issue or status: 
    IconDescription
    Error/ Issue

    Warning

    Solved issue
    Information
  • To solve the issue displayed on a container, you may click the eye icon . This directs and jumps you to the actual screen with filtered search results for easy correction.

    Note that Security Profile restrictions are applied when the eye icon is clicked. Access Profiles restrictions are also applied. If you do not have access to a screen that is included in the container, then eye icon will not appear.

  • Once you have been directed to the actual Preceda window via the eye icon, a link back to this screen is available for your use. Clicking Year To Date Status button at the top-right corner of the window (see image below) directs you back to Year To Date Status. Note that this feature only appears if you have come from the YTD Health Check screen.

  • Click the Update Now button on the to instantly view your new progress.

Field Information

The Status screen provides an overview of the Employee Year To Date Gross, Tax and Net earnings for the current financial year.

This container gives you a summary of your Year End status (i.e. if you are ready for Year End Finalisation).

This section is only available in certain conditions:

  • The figures in YTD Analysis for Environment section are All cleared (Green approved icon);
  • No Employees are Out of Balance in the Balancing section; and
  • No Errors for Employer (PRE495ERR) and Employee (PAY26ERR) Information Records in the Reconciliation section.
  • The figures in YTD Analysis for Environment section are All cleared (Green approved icon);
  • No Employees are Out of Balance in the Balancing section;
  • No Errors for Employer (PRE495ERR) and Employee (PAY26ERR) Information Records in the Reconciliation section; and

  • Total number of Reportable Employee Records to consider for Year End is equal to the Reportable Employee Records Completed for Year End in the Year End Finalisation section.

This section indicates if any employees are out of balance. Likewise, this informs you if the YTD Integrity Report needs to be generated.

1st Part - Lists all employees who are out of balance.

2nd Part - Lists the fields checked and gives the calculated total for each field (e.g. Total YTD, Gross and Net).

This section indicates any errors and warnings related to the Employer (PRE495ERR) and Employee (PAY26ERR) Information records which need to be reviewed or corrected before proceeding to Close Year End.

  • The Warning and Error Messages in this container are separated for Employer (PRE495ERR) and Employee (PAY26ERR) Information records.
  • You can perform the Year End Finalisation even if there are Warnings detected for Employer (PRE495ERR) and Employee (PAY26ERR) Information as long as there are no Errors found in each one.
  • Health Check on Negative Values: The Reconciliation section has a Negative Values check. This compliments the Negative Values check on the STP Exceptions Report. STP submission will return with Processed with Issues for employees having negative values. You will need to correct these values in time for the next payrun's STP Submission.

    The negative value can be found on any of the four screens.

    In most cases, the negative value is on the PTD/YTD Allow/Deduct screen so the jump to this screen has been provided. If your negative value is not on this screen, review the PTD/YTD Hours, YTD Gross Tax & Net, and/or ETP screens.

  • The Overall Summary section of this screen will then be visible with the jump link to Year End Finalisation screen even if there are Warnings as long as there are no Errors.

This section provides the total number of employees to be considered for Year End Processing by the granularity of records:

Code Description
N Not Processed
I Completely Ignored
P Partially Processed
F Fully Processed

This section displays information for employees ignored for the Payment Summaries and Single Touch Payroll Summaries.

This enables you to review and understand the segmentation by Payment Summary Types (e.g. Individual Non-Business, Pension, Working Holiday Maker).